1. Data Controller
The controller of personal data is VAKAR GROUP Sp. z o.o., with its registered office at ul. Garbarska 18/10.6, 20-340 Lublin, Poland, entered in the Register of Entrepreneurs of the National Court Register under KRS number 0000890566, VAT ID PL9462705099.
You may contact the data controller by e-mail at:
info@vakargroup.com
2. Scope and Purposes of Data Processing
This website does not contain contact forms and does not allow users to submit personal data directly through the website.
Personal data may be processed when a user voluntarily contacts us by e-mail or telephone.
Depending on the purpose of the communication, personal data may be processed in order to:
• respond to enquiries and conduct business correspondence, based on the legitimate interests of the data controller under Article 6(1)(f) of the GDPR;
• take steps at the request of the data subject prior to entering into a contract or to perform a contract, under Article 6(1)(b) of the GDPR;
• comply with legal, accounting or tax obligations, under Article 6(1)(c) of the GDPR;
• protect the security, stability and correct operation of the website, based on the legitimate interests of the data controller under Article 6(1)(f) of the GDPR.
3. Categories of Personal Data
Depending on the nature of the contact, we may process the following categories of personal data:
• name and surname;
• business contact details, including e-mail address and telephone number;
• company name and position;
• information included voluntarily in correspondence;
• technical data recorded in server logs.
4. Technical Data and Server Logs
When the website is accessed, the hosting provider may automatically record basic technical information in server logs, including:
• IP address;
• date and time of the connection;
• browser type;
• operating system;
• address of the requested page;
• technical information relating to errors or website security.
This information is used to maintain website security, ensure correct operation of the service and diagnose technical problems.
5. Recipients of Personal Data
Personal data may be shared with entities providing services to VAKAR GROUP Sp. z o.o., including:
• website hosting providers;
• e-mail service providers;
• IT support providers;
• accounting and legal service providers.
Personal data is disclosed only to the extent necessary for the provision of these services.
Data may also be disclosed to public authorities where required by applicable law.
6. Data Retention
Personal data contained in business correspondence is retained for the period necessary to respond to the enquiry and manage the relevant business relationship.
After this period, the data may be retained for the time necessary to establish, exercise or defend legal claims, or to comply with applicable legal, accounting and tax obligations.
Data contained in accounting or contractual documentation is retained for the period required by applicable law.
Technical server logs are retained for the period determined by the hosting provider and for as long as necessary to ensure the security and correct operation of the website.
7. Rights of Data Subjects
Subject to the conditions set out in the GDPR, a person whose personal data is processed may have the right to:
• access their personal data;
• request the rectification of inaccurate or incomplete data;
• request the erasure of personal data;
• request the restriction of processing;
• object to processing based on the legitimate interests of the data controller;
• request data portability, where applicable.
Requests relating to personal data may be submitted by e-mail to:
info@vakargroup.com
A data subject also has the right to lodge a complaint with the President of the Personal Data Protection Office in Poland if they believe that their personal data has been processed in violation of applicable data protection law.
8. Transfers of Data Outside the European Economic Area
Due to the use of technology, hosting or e-mail service providers, personal data may in certain cases be processed outside the European Economic Area.
Where such a transfer takes place, it is carried out in accordance with the requirements of the GDPR and on the basis of appropriate legal safeguards, including:
• an adequacy decision issued by the European Commission;
• standard contractual clauses approved by the European Commission;
• other safeguards permitted under applicable data protection law.
9. Cookies and Analytics
The website does not use Google Analytics, Meta Pixel, Hotjar or other analytical or marketing tracking technologies.
The website may use only technical cookies that are necessary for:
• correct website operation;
• website security;
• maintaining basic user preferences;
• language version functionality.
Technical cookies are not used to create advertising profiles or track users for marketing purposes.
If analytical or marketing tools are introduced in the future, this Privacy Policy and the relevant cookie consent mechanisms will be updated accordingly.
10. Data Security
VAKAR GROUP Sp. z o.o. applies appropriate organisational and technical measures designed to protect personal data against unauthorised access, loss, alteration, disclosure or destruction.
Access to personal data is limited to persons and service providers who require it for legitimate business or legal purposes.
11. Changes to This Privacy Policy
This Privacy Policy may be updated in response to changes in applicable law, technology, website functionality or the organisation of the company.
The current version of the Privacy Policy is always published on this page.
12. Contact
For questions regarding this Privacy Policy or the processing of personal data, please contact:
VAKAR GROUP Sp. z o.o.
ul. Garbarska 18/10.6
20-340 Lublin
Poland
E-mail: info@vakargroup.com
Phone: +48 516 355 322
Last updated: July 2026